At QB-LA, we want to keep our payroll clients informed about upcoming changes to QuickBooks Payroll so there are no surprises when your subscription renews.
Beginning July 1, 2026, Intuit is rebranding QuickBooks Online Payroll as QuickBooks Workforce. Along with the new name comes expanded human resources (HR) functionality and updated per-employee pricing for several payroll plans.
What’s Changing?
The first change you’ll notice is a new product name. Existing subscriptions will automatically transition to the new Workforce branding with no action required.
| Previous Name | New Name |
|---|---|
| Payroll Core | Workforce Payroll |
| Payroll Premium | Workforce Premium |
| Payroll Elite | Workforce Elite |
Your payroll data, company information, and existing settings will remain unchanged.
Pricing Updates
While the monthly base subscription cost for each Workforce plan remains the same, the per-employee monthly fees will increase beginning July 1, 2026.
| Plan | Base Subscription | Current PEPM | New PEPM |
|---|---|---|---|
| Workforce Payroll | $50 | $6.50 | $7.00 |
| Workforce Premium | $88 | $10.00 | $13.00 |
| Workforce Elite | $134 | $12.00 | $17.00 |
For businesses with only a few employees, the increase will be modest. Larger organizations should expect a more noticeable change to their monthly payroll costs.
New Human Resources Features
The rebranding reflects Intuit’s broader vision of combining payroll, HR, and workforce management into a single platform.
Workforce Premium and Workforce Elite will include expanded tools that help businesses manage the complete employee lifecycle, from recruiting and onboarding through payroll administration and employee development.
The platform will also provide integrated time tracking, scheduling, compliance tools, and workforce reporting. Rather than relying on multiple software products, businesses can manage many day-to-day HR functions from within QuickBooks.
Enhanced time tracking features are also being introduced, including improved location accuracy, real-time employee visibility while clocked in, and automatic mileage tracking for eligible employees working in the field.
Benefits Administration
Beginning July 1, Intuit will also offer an optional Benefits Administration add-on for Workforce Premium and Workforce Elite.
The service will cost $5 per active employee, per month and is initially available for businesses with 20 or more employees, with broader availability expected in the future.
This feature is completely optional and will not be enabled automatically.
What Does This Mean for Your Business?
For many growing businesses, these additional workforce management tools may eliminate the need for separate HR software and simplify payroll administration.
However, not every company needs every available feature. Smaller businesses may find that a simpler payroll plan continues to meet their needs, while larger employers may benefit from the expanded workforce management capabilities.
At QB-LA, we believe payroll software should fit your business, not the other way around. Before your renewal date, we can review your current payroll setup, discuss the upcoming pricing changes, and determine whether your existing plan is still the best value.
We’re Here to Help
Payroll is one of the most important functions of any business. Our team stays on top of QuickBooks changes so you don’t have to.
If you have questions about the upcoming Workforce pricing, want to estimate how the new per-employee fees will affect your monthly costs, or would like to review your current payroll solution, contact QB-LA. We’re happy to help you choose the right solution for your business while keeping payroll accurate, compliant, and cost-effective.
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